Journal transfer fields updated to use schemas.

You can use the general ledger journal transfer fields to transfer journals to another finance schema within the new single database architecture.

General Ledger Maintenance - General tab

Transferring general ledger journals

See Single database structure in the System maintenance manual.

New General tab fields.

You can use the following fields on the General tab of General Ledger Maintenance to determine settings for transferring general ledger journals to other databases:

• Transfer Mode
• Target Finance Database
• Target G/L Code.

General Ledger Maintenance - General tab

Include Requisitions field renamed.

The Include Requisitions field has been renamed as the Requisitions field on the Purchase Orders tab of General Ledger Maintenance.

General Ledger Maintenance - Purchase Orders tab

New Active Sub-Allocation field.

You can use the Active Sub-Allocation field on the Set General Ledger Sub-Allocation Search Criteria window to search for sub-allocations based on whether they are active at your organisation.

Searching for general ledger sub-allocations

New Default grid area field.

You can use the Default grid area field on the General Ledger tab of General Ledger Sub-Allocation Maintenance to determine whether sub-allocations are set as default for linked general ledger accounts.

General Ledger Sub-Allocation Maintenance - General Ledger tab

New Override Tax grid area field.

You can use the Override Tax grid area field on the General Ledger Journal Import window to override the tax amount of the journal that is being imported.

Importing general ledger journals

New Transfer General Ledger Journals program.

You can use the Transfer General Ledger Journals program to transfer general ledger journals to another finance database.

Transferring general ledger journals

New ability to launch General Ledger Maintenance.

You can launch General Ledger Maintenance by right-clicking general ledger lookup fields and selecting Launch General Ledger Maintenance.

Maintaining general ledger accounts

New Automatically Apply to ALL General Ledger Codes field.

You can use the Automatically Apply to ALL General Ledger Codes field to apply the selected sub-allocation code to all general ledger codes.

General Ledger Sub-Allocation Maintenance - General tab

Removed Active Status field.

Removed Active Status field from the documentation for General Ledger Search Criteria window.

Searching for general ledger accounts

Added Sub Allocation Code field.

Added Sub Allocation Code field to the documentation for General Ledger Search Criteria window.

Searching for general ledger accounts

Added G/L Year field and Refresh button.

Added G/L Year field and Refresh button to documentation for:

• Division Maintenance:
  • General Ledger tab
  • Journals tab.
• Cost Centre Maintenance:
  • General tab
  • Journals tab.
• General Ledger Sub-Allocation Maintenance:
  • Actual tab
  • Journals tab.

GL Division Maintenance - General Ledger tab

GL Division Maintenance - Journals tab

Cost Centre Maintenance - General Ledger tab

Cost Centre Maintenance - Journals tab

General Ledger Sub-Allocation Maintenance - Actual tab

General Ledger Sub-Allocation Maintenance - Journals tab

Replaced button.

Replaced Print button with Preview button in the documentation for Reprinting Bank Reconciliation Reports.

Reprinting Bank Reconciliation reports

Edit button added.

Edit button added in the Journals tab of General Ledger Maintenance. Button is used to modify Journal Description and Sub Allocation Code of the General Ledger entry.

General Ledger Maintenance - Journals tab

Updated Import Rules window screenshot.

Updated Import Rules window screenshot in importing budgets section.

Loading merge files when importing general ledger budgets

Added detail to Journals tab.

Added detail and clarification to the documentation of the Journals tab in:

• General Ledger Maintenance
• Division Maintenance
• Cost Centre Maintenance
• General Ledger Sub-Allocation Maintenance
• Chart of Accounts Maintenance

General Ledger Maintenance - Journals tab

Division Maintenance - Journals tab

Cost Centre Maintenance - Journals tab

General Ledger Sub-Allocation Maintenance - Journals tab

Chart of Accounts Maintenance - Journals tab

New security settings.

You can only abandon journal entries if you have sufficient privileges.

General Ledger Journal Entry - Posting Action

New field in the Budget/Actual tab of General Ledger Maintenance.

You can select to view the budget activity for different years on the Budget/Actual tab of General Ledger Maintenance.

General Ledger Maintenance - Budget/Actual tab

Customisable budget columns.

You can customise the order and appearance of budget grid columns in the Budget/Actual tab of General Ledger Maintenance.

General ledger codes

New field in the Details tab of General Ledger Finance Report Maintenance window.

You can select to display only the general ledger accounts that are active in the Details tab of the General Ledger Finance Report Maintenance window.

General Ledger Finance Report Maintenance - Details tab

New field in Journal tab of General Ledger Maintenance.

You can view the sub-allocation description for entries in the Journals tab of General Ledger Maintenance.

General Ledger Maintenance - Journals tab

New launch button in General tab of General Ledger Maintenance.

You can launch into the previous year's G/L code if a restructure has been done in the General tab of General Ledger Maintenance.

General Ledger Maintenance - General tab

New posting edit rules.

You cannot edit a posting if it is currently reconciled in a past or open bank reconciliation.

General Ledger Journal Entry - Posting Action

New DocMan tab.

You can use the DocMan tab of General Ledger Maintenance to view and maintain documents related to general ledger accounts.

General Ledger Maintenance - DocMan tab

Extended multi-match feature in Bank Reconciliation.

You can match multiple general ledger transactions to multiple bank transactions in Bank Reconciliation.

Matching two or more G/L transactions to two or more bank transactions

New User Forms tab in General Ledger Sub-Allocation Maintenance.

You can add custom user forms to the General Ledger Sub-Allocation Maintenance window.

General Ledger Sub-Allocation Maintenance - User Forms tab

Dynamic column header on Journals tab of General Ledger Maintenance.

The Balance column header in the Journals tab of General Ledger Maintenance changes to Movement when viewing balance sheet accounts filtered by sub-allocation codes.

General Ledger Maintenance - Journals tab

New confirmation message for opening past postings in the Select General Ledger Journals To Process window.

If you double click a past posting in the Select General Ledger Journals To Process window, Synergetic warns that you are about to edit a past posting. This warning is not given if the button is clicked.

Searching for general ledger journals

New button in Structure tab of General Ledger Finance Reports Maintenance.

You can insert structure lines above existing lines in finance reports in the Structure tab of General Ledger Finance Reports Maintenance.

General Ledger Finance Reports Maintenance - Structure tab

Automatic location of general ledger journals in General Ledger Maintenance.

When launching from the Journals tab of another maintenance window, such as Creditor or Debtor Maintenance, General Ledger Maintenance will select the journal of the community member you launched from.

N/A

New rules in bank reconciliation.

Postings that are open cannot be reconciled in bank reconciliation. Open postings are displayed in dark red italicised font.

Reconciling bank accounts using bank statements

New fields in Budget/Actual tab of General Ledger Maintenance and General Ledger Monthly Budget Maintenance.

The total of each column is displayed at the bottom of the grid in the Budget/Actual tab of General Ledger Maintenance and the General Ledger Monthly Budget Maintenance window.

General Ledger Maintenance - Budget/Actual tab

New button in Journals tab of General Ledger Maintenance.

You can display a print audit preview of journals in the Journals tab of General Ledger Maintenance.

General Ledger Maintenance - Journals tab

New button functionality in Journals tab of General Ledger Maintenance.

You can launch into the appropriate area of Debtor or Creditor Maintenance and automatically select the relevant charge from the selected journal in the Journals tab of General Ledger Maintenance.

General Ledger Maintenance - Journals tab

New field in Postings and Journals tabs of General Ledger Maintenance.

The local amount is displayed next to the amount of journal entries and postings in the Journals and Postings tabs of General Ledger Maintenance.

General Ledger Maintenance - Postings tab

General Ledger Maintenance - Journals tab

Generation of journals on production of BAS.

Victorian Catholic cash accounting organisations have the option of generating general ledger journals whenever a BAS is produced.

All other organisations already have this option.

N/A

New bank reconciliation function.

Bank reconciliation functions have been extensively updated. Nine new topics have been written and two have been updated.

Bank reconciliation

Multiple G/L budgets.

Up to ten available budgets can be maintained for each general ledger account.

A new topic has been written to describe how to maintain the available budgets.

Three topics have been updated to describe the new way of operating with ten available budgets.

Maintaining available monthly budgets

General Ledger Maintenance - Budget/Actual tab

Importing general ledger budgets

General ledger

New 'how to' topic.

You can copy the current budgets to the approved budgets, once approved by the council.

Approving budgets

Sub-allocation filter on the Journal tab of General Ledger Maintenance.

A new Sub Allocation Code field is available to filter G/L journals, along with the G/L Year.

General Ledger Maintenance - Journals tab

Create screen contains Chart Of Account code.

Select the chart of accounts from the drop-down list, when creating a new G/L account.

Creating new general ledger accounts

User forms support.

User forms support is now available in Chart of Accounts Maintenance.

Chart of Accounts Maintenance - User Forms tab

User forms support.

User forms support is now available in Cost Centre Maintenance.

Cost Centre Maintenance - User Forms tab

User forms support.

User forms support is now available in Division Maintenance.

Division Maintenance - User Forms tab

User forms support.

User forms support is now available in General Ledger Maintenance.

General Ledger Maintenance - User Forms tab

New Maint tab.

You can audit changes made to:

• general ledger records
• chart of accounts records
• cost centre records.

General Ledger Maintenance - Maint tab

Chart of Accounts Maintenance - Maint tab

Cost Centre Maintenance - Maint tab

New view.

New view vDonationReceipts.

N/A

Updated topic.

The description of the button has been updated with more information.

General Ledger Maintenance - General tab

Updated topic.

The topic has been updated with more information, so that it can be included in the Next year process manual.

Creating the next general ledger year

New Crystal Report GLDEVR.

A brief description has been added for the new Donation Receipts by Appeal (with Payment Type) report.

Running General Ledger Crystal Reports

New Crystal Report GENFRFORECAST.

A brief description has been added for the new G/L Finance Forecast (P&L Style) report.

Running General Ledger Crystal Reports

Updated Crystal Report GLBNKREC.

The description has been updated for the G/L Bank Reconciliation report. The report now shows posting number for non-cheque entries.

Running General Ledger Crystal Reports

Ability to define G/L Codes by user.

A new General Ledger tab has been added to the Users view of Group Security Maintenance and the System maintenance manual has been updated with details.

A corresponding change has been made to the G/L Code description in the General ledger manual. You may only be authorised to use some G/L Codes.

General Ledger Journals Entry

Group Security Maintenance - Users view in the System maintenance manual.

Gov't Return Category search available in General Ledger Maintenance.

A new description has been added for the new Gov't Return Category field on the Set General Ledger Search Criteria window.

Searching for general ledger accounts

Add Page Break field to the Structure tab of General Ledger Finance Reports Maintenance.

A new description has been added for the new Page Break field on the Structure tab of General Ledger Finance Reports Maintenance.

General Ledger Finance Reports Maintenance - Structure tab

Add COA and cost centre range options to the Details tab of General Ledger Finance Reports Maintenance.

Descriptions have been updated to reflect that COA (chart of accounts) and cost centre range options are available on the Details tab of General Ledger Finance Reports Maintenance. This allows you to filter G/L codes to smaller subsets.

General Ledger Finance Reports Maintenance - Details tab