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This section outlines changes to the Current students manual arising from changes made to Synergetic (versions 64.13-65.19).
Note: The look and feel of Synergetic depends on the PC it is running on. The screenshots in this manual use both the version 65 and pre-65 look and feel. You may notice a slight difference in appearance between this manual and Synergetic running at your organisation but the functionality is exactly the same.
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New grid field on Courses tab of Current Student Maintenance. |
Information about the file type for a course is displayed in the grid area on the Courses tab of Student Maintenance.
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Current Student Maintenance - Courses tab
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New field on the International tab of Current Student Maintenance. |
You can set a person's citizenship using the Status field on the International tab of Current Student Maintenance.
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New field on the Flags tab of Current Student Maintenance. |
You can flag whether a student is a refugee using the Refugee field on the Flags tab of Current Student Maintenance.
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New Pastoral Care tab in Current Student Maintenance. |
You can view pastoral care items in the Pastoral Care tab of Current Student Maintenance.
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Changes to NZQA import rules. |
During the NZQA results import, secondary course endorsements that do not match a Synergetic assessment code are ignored. NZQA results can also be imported for past students. |
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New documents in DocMan tab of Current Student Maintenance. |
You can view documents related to pastoral care items in the DocMan tab of Current Student Maintenance. |
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Changes to setting up relationships. |
Your organisation may have a policy where certain relations are always contacted by SMS and others always by email. You can set this default behaviour in the luRelationship lookup table, and when new relations or contacts are created their Use SMS and Use Email settings reflect this default. |
Current Student Maintenance - Relations tab |
New fields on the Transport tab of Current Student Maintenance. |
You can now set a Start Date and a Stop Date for transport records and elect to display active records only.
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Last modified: 30/05/2013 1:13:24 PM
This section outlines changes to the Current students manual arising from changes made to Synergetic (versions 63.18-64.13).
Change |
More information |
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Extra custom icons available. |
You can display up to ten custom icons on maintenance screens such as Current Student Maintenance. |
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New Mail format field in Create New Current Student. |
You can specify how community members' names should be formatted on the Create New Current Student window.
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Message displayed for blank CEO exports. |
If no information is exported from the CEO tab of Import / Export Student Data, a message is displayed.
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Bulk Add Current Student Activity enabled. |
You can bulk add current student activities using the Bulk Add Student Activity - Selection Screen window.
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New field in Flags tab of Current Student Maintenance. |
You can record how many hours a student has performed community service in in the Flags tab of Current Student Maintenance.
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New fields in the Work Exp tab of Current Student Maintenance. |
You can view additional community information about a student's employer in the Work Exp tab of Current Student Maintenance.
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New ability on Classes tab. |
You can choose to display all class types on the Classes tab by setting the File Type to blank.
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Last modified: 30/05/2013 1:13:24 PM
This section outlines changes to the Current students manual arising from changes made to Synergetic (versions 62.46-63.18).
Change |
More information |
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New field in NZMOE tab of Current Student Maintenance. |
You can override the Entry date in the NZMOE tab of Current Student Maintenance.
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New options for student alerts in Current Student Maintenance. |
You can select a student alert to only appear once per session.
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New Set Current Student Search Criteria window. |
The Set Current Student Search Criteria window has been redesigned and includes the ability to search on student activities and boarder status.
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New Set Current Student Search Criteria filters. |
Students who have left a class are not included in search results when searching for students based on class code. |
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New fields in the DocMan tab of Current Student Maintenance. |
You can filter documents by their description or source reference in the DocMan tab of Current Student Maintenance.
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New Comms tab in Current Student Maintenance. |
You can view past communications sent to current students in the Comms tab of Current Student Maintenance.
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New Current Comms tab in Current Student Maintenance. |
In the Current Comms tab of Current Student Maintenance you can view and maintain:
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New Current Events tab in Current Student Maintenance. |
You can view and maintain events the current student is attending in the Current Events tab of Current Student Maintenance.
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New Events tab in Current Student Maintenance. |
You can view events the current student has attended in the past in the Events tab of Current Student Maintenance.
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New Correspondence tab in Current Student Maintenance. |
In the Correspondence tab of Current Student Maintenance you can view and maintain:
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VASS export amendment in Import / Export Student Data. |
VASS student details export includes the Victorian Student Number at the end of the file. |
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Updated August Census data in CEO tab of Import / Export Student Data. |
The August Census Data export in the CEO tab of Import / Export Student Data has been updated to follow the new school census system. |
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New NAPLAN export for Tasmanian organisations. |
The NAPLAN export format in the NAPLAN tab of Import / Export Student Data has been updated for Tasmanian organisations to include the required fields of the Tasmanian government. |
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Updated NZAQ export format in the NZQA tab of Import / Export Student Data. |
The NZQA export file available from the NZQA tab of Import / Export Student Data has been converted to an XML format. |
Last modified: 30/05/2013 1:13:24 PM
This section outlines the changes to the Current students manual arising from changes made to Synergetic (version 61.35-62.45).
Change |
More information |
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Age can also be displayed as of a given date. |
The age of a student can be displayed at a given date. In the example, the age is displayed as of March 1.
By default, the student's actual age is displayed. |
Current Student Maintenance - Personal tab BaseDate configuration setting in the System maintenance manual |
New field in School tab of Current Student Maintenance. |
You can now indicate whether a student is studying the International Baccalaureate on the School tab as well as the Flags tab of the Current Student Maintenance window.
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New ability to select student contact relationships. |
You can now select the relationship between a student and their contact when adding a contact in the Create New Student Contact window.
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New fields in Set Current Student Search Criteria window. |
You can now search for students based on their:
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New Custom Search Form for Current Student Maintenance. |
You can create a Custom Search Form for the Set Current Student Search Criteria window.
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Searching for existing students Using custom search forms in the Introduction manual. Designing user search forms in the System maintenance manual. |
Extra relationships between student and contact shown. |
If a contact has more than one relationship with a student, then both are listed on the Contacts tab of Student Maintenance.
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New ability to sort the documents under the DocMan tab. |
You can now sort the documents in the DocMan tab of Current Student Maintenance by clicking on the grid header.
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Current Student Maintenance - DocMan tab Sorting grids in the Introduction manual |
New fields in Transfer Students to Past Students window. |
You can now use Campus, Course Code and Linked Course Code criteria when bulk transferring current students to past students.
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Improvement to sibling listing. |
The Siblings tab of Current Student Maintenance does not list siblings as current students until after their start date.
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Ability to launch student timetable report. |
You can now launch a copy of a student's timetable from the Current Student Maintenance - Timetable tab.
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Added support for transfer of information via ENROL (New Zealand). |
Student transfer data can be sent to the NZ MOE by New Zealand schools using:
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New ability to export student results and details for VET programs. |
You can now also use the Curriculum Council tab of the Import/Export Student Data window to upload the enrolments, student details and results of VET (Vocational Educational Training) students.
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Improved returns in the grid of the Accommod- |
Current Student Maintenance - Accommodation - Accommodation sub-tab tab now returns more relevant student accommodation data.
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Current Student Maintenance - Accommodation tab - Accommodation sub-tab |
New area in NZQA tab of Current Student Maintenance. |
The Results area now allows New Zealand schools to record whether a student has met the standards for:
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New field in the Codes tab of Current Student Maintenance. |
You can now enter the Government Student Number in the Current Student Maintenance - Codes tab.
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CEO Vic schools can now delete students. |
Victorian CEO (Catholic Education Office) schools can now delete current students if no charges have been raised.
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New grid in the Debtor tab of Current Student Maintenance |
You can now see who a person receives split payment charges from in the Debtor tab of Current Student Maintenance.
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New default search preferences |
You can choose whether the Active Student field in the Set Current Student Search Criteria window defaults to 'Yes'.
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Country of Application field added to current students. |
The Country of Application field has been added to the Entry tab of Current Student Maintenance.
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Current Student Maintenance - Entry tab
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Enquiry Campaign field added to current students. |
The Enquiry Campaign field has been added to the Entry tab of Current Student Maintenance.
You can record the campaign that the enquirer has responded to. |
Current Student Maintenance - Entry tab
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Last modified: 30/05/2013 1:13:24 PM
This section outlines the changes to the Current students manual arising from changes made to Synergetic (version 61.00-61.35).
Change |
More information |
See |
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New Get/Check NSN function on the NZMOE tab of Current Student Maintenance. |
Changes have been made to the NZMOE tab of Current Student Maintenance for getting and checking NSN (National Student Numbers) in New Zealand schools. The NSN field has been added to the NZMOE tab, in addition to being available from the Codes tab.
New buttons have been added to the NZMOE tab.
Seven topics have been written describing how to manage student NSNs and identity data in New Zealand schools. |
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The Age 1st Jan field to be able to display the student's current age instead. |
Depending on the configuration setting, display either the student's:
The description for the Age 1st Jan field has been updated to cater for the Age Current field to be displayed if it is configured at your organisation. |
Current Student Maintenance - Personal tab ShowCurrent configuration setting in the System maintenance manual.
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New luSubSchool lookup table. |
The luSubSchool lookup table is used mostly by multi-campus organisations that provide schooling for all year levels at each campus. For example, year levels at a campus can be grouped into a:
The sub-school can then be used for searching for current and future students.
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Searching for existing students luSubSchool lookup table in the System maintenance manual luYearLevel lookup table in the System maintenance manual
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New Accommoda- |
A new tab is available in Current Student Maintenance to manage accommodation:
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Maintaining student accommodation and bookings
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Option to search by course status. |
The Course Status selection criterion has been added to the Set Current Student Search Criteria window.
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Searching for existing students
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Filter Year Level based on Campus. |
The Year Level is filtered based on Campus when creating a new current student. The description has been updated on the Create New Student - School window.
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Create New Student - School window luYearLevel lookup table in the System maintenance manual
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Courses tab information. |
Four new fields have been added to the grid area of the Courses tab.
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Current Student Maintenance - Courses tab
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New Activity tab. |
A new Activity tab has been added to:
The luFutureActivity lookup table has been documented, as it ties in closely with creating and modifying activities. |
Current Student Maintenance - Activity tab luFutureActivity lookup table in the System maintenance manual
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Default value for follow up when creating activities. |
When creating activities, the Follow Up field may be selected by default for the type of activity. This depends on the FollowUpFlag in the luFutureActivity lookup table.
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luFutureActivity lookup table in the System maintenance manual
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New Agent tab in Course Details Maintenance. |
A new Agent tab has been added to Course Details Maintenance. This applies if agents are engaged to enrol students in courses that you give. For example, your organisation may enrol overseas students in your courses.
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Course Details Maintenance - Agent tab Using the Agent Commission Schedule Maintenance window Maintaining course agents in the Curriculum manual
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Changing a contact type to one that already exists forces a swap. |
You can easily swap contacts. For example, if you have a student with SC1 and SC2 contacts, you can change the SC2 to SC1 and then the SC1 becomes SC2.
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Current Student Maintenance - Contacts tab
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New International tab. |
A new International tab has been added to:
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Current Student Maintenance - International tab
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A shortcut to the new International tab from Flags and NZMOE tabs. |
The citizenship and visa details are now maintained on the International tab. The corresponding fields on the Flags and NZMOE tabs are now read-only. You can click on the
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Current Student Maintenance - Flags tab Current Student Maintenance - NZMOE tab Current Student Maintenance - International tab
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View courses by file type. |
The File Type field is available to filter the student's courses on the Courses tab. By default academic courses are displayed.
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Current Student Maintenance - Courses tab
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Override the debtor name and show it on the Debtor tab of Current Student Maintenance. |
The debtor name can be displayed on the Debtor tab of Current Student Maintenance, rather than their community name.
The debtor name can be overridden on the Debtor tab of Debtor Maintenance.
Note: Before this change, you had to create a company record and use that as the debtor. The problem was that the individual did not have a debtor constituency set up against them. |
Current Student Maintenance - Debtor tab Overriding the debtor's name in the Debtors manual Debtor Maintenance - Debtor tab in the Debtors manual
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More space to enter a public medical alert. |
The size of the Public Medical Alert field has been increased to 2000 characters, across all functions that use this field.
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Current Student Maintenance - Medical tab
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The WACE student registrations export has been combined with the WACE demographics export on the Curriculum Council tab. |
Two Western Australian Certificate of Education (WACE) options have been combined into the Export WACE Student Registration and Demographic option:
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Import/Export Student Data - Curriculum Council tab
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New import option on the CEO tab. |
A new option is available on the CEO tab to import student addresses from the CEO.
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Import/Export Student Data - Curriculum Council tab
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New option on the Curriculum Council tab. |
A new option has been added to the Curriculum Council tab: Export Course Offerings.
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Import/Export Student Data - Curriculum Council tab
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New fields on the School tab. |
The following fields have been added to the School tab of Current Student Maintenance:
The Post School Activity field has been moved from the Current School area to the Status area.
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Current Student Maintenance - School tab
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Course is displayed for classes linked to a course. |
The Course field (column) has been added to the grid on the Classes tab of Current Student Maintenance. This is required if the student is taking a course with one or more classes set up against it.
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Current Student Maintenance - Classes tab Course Details Maintenance - Classes tab
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This section outlines the changes to the Current students manual arising from changes made to Synergetic (version 59.15-v60.37).
Change |
More information |
See |
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Add searching ability for external and International Baccalaureate students. |
Descriptions have been added for two new fields on the Set Current Student Search Criteria window:
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Add two new fields when creating new students. |
Descriptions have been added for two new fields on the Create New Student - School window:
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Add three new fields on the Personal tab. |
Descriptions have been added for three new fields on the Personal tab:
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Update of topics. |
Topics have been updated for New Zealand Ministry of Education (NZ MOE) 2008 roll return changes. Also, see the Roll returns manual. |
Current Student Maintenance - Personal tab Current Student Maintenance - Flags tab Current Student Maintenance - School tab Current Student Maintenance - Entry tab Current Student Maintenance - Classes tab |
New fields on the Flags tab. |
The following fields have been added:
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New field on the School tab. |
The following field has been added:
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Add change logging if modifying the FTE field (New Zealand schools only). |
The Important Data Change window is displayed when the FTE (Full-Time Equivalent) field is changed on the School tab of Current Student Maintenance in New Zealand schools.
The FTE field description has been updated. |
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Add change logging if modifying the Leaving Date field (New Zealand schools only). |
The Important Data Change window is displayed when the Leaving Date field is changed on the School tab of Current Student Maintenance in New Zealand schools.
The Leaving Date field description has been updated. |
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Add change logging if modifying the Entry Date field (New Zealand schools only). |
The Important Data Change window is displayed when the Entry Date field is changed on the School tab of Current Student Maintenance in New Zealand schools.
The Entry Date field description has been updated. |
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The order of absence events records has been changed. |
Brief information has been provided that the most recent absence events records are displayed at the top of the grid.
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Information has been rewritten. |
Information about absences has been rewritten to take into account the new absence events concepts and topics in the Attendance and absence events manual. |
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Selecting blank file type on the Timetable tab returns all file types. |
The File Type description on the Timetable tab has been updated to provide information for users who encounter the lack of a blank file type.
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Include medical incident entries in the student timetable. |
The topic has been updated to include information about a student's medical incidents being displayed on their Timetable tab in Current Student Maintenance.
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Show user-defined flags on the Attendance tab. |
Up to five user-defined flags can be displayed on the Attendance tab of Current Student Maintenance.
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Show green ticks and red crosses on the Attendance tab. |
The descriptions for the Date, Show and Attended fields have been updated to provide information about when an:
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Student contacts history records created. |
History records are created when:
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Current Student Maintenance - Contacts tab
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Use flat speed buttons for sending emails and so on. |
More modern looking buttons are used.
The screen captures and buttons have been updated for the following tabs in Student Maintenance:
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Current Student Maintenance - Contacts tab |
Siblings surname may be displayed. |
The Siblings tab shows the siblings surname if it is different to the current student. In the following example, the current student has three siblings:
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New tab in Course Details Maintenance. |
A new User Forms tab has been added on the Course Details Maintenance window.
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Student files 7-9 may contain issues with parent school education. |
The description of the Highest Secondary Year Level field has been updated on the Parent sub-tabs of the MCEETYA tab of Student Maintenance, for organisations that have entered the CEO VIC level rather than the year level.
Additional information has been provided in the MCEETYA tab of the Import/Export Student Data window about the ParentYearLevelNoConvert configuration setting. |
Current Student Maintenance - MCEETYA tab - Parent 1 sub-tab Import/Export Student Data - MCEETYA tab ParentYearLevelNoConvert configuration setting in the System maintenance manual |
Modification to export for Curriculum Council. |
The topic has been updated to include information about recent changes, particularly that the export also includes:
A new topic is available in the System maintenance manual about the luStudentStatus lookup table. |
Import/Export Student Data - Curriculum Council tab luStudentStatus lookup table in the System maintenance manual |
Curriculum Council changes. |
Three new Process Types are listed on the Curriculum Council tab, including for subject enrolment exports.
Changes have been made for exports using the TEE Results and non-TEE Results process types, particularly the following fields:
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CEO school file export - validate school information is up to date. |
A brief note has been added that Synergetic checks the school's settings during an export using the CEO tab of the Import/Export Student window. |
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New tabs in Import/Export Student Data. |
Three new tabs have been added on the Import/Export Student Data window:
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Import/Export Student Data - VELS tab |
New report. |
A new Student Ins & Outs (with Future and Past Students) report has been developed, based on the existing Student Ins & Outs report. The topic has been updated to include information about the report selections and to show an example. |
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New report. |
A new Student Work Experience - QLD report has been developed for Queensland. The topic has been updated to include information about the report selections and to show an example. |
This section outlines the changes to the Current students manual arising from changes made to Synergetic (version 58.09-v59.14).
Change |
More information |
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Show mobile phone field on the Personal tab. |
The following field has been added on the Personal tab:
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New fields on the Flags tab. |
The following flags have been added:
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New field on the School tab. |
The following field has been added:
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Field descriptions updated on the Awards tab. |
The field descriptions have been updated, to differentiate between achievement comments and award comments. |
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New fields added to the Attendance tab. |
Late arrival and early departure fields added to the Attendance tab.
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New MCEETYA tab. |
The MCEETYA tab is available.
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New Alerts tab. |
The Alerts tab is available.
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New Objects tab. |
The Objects tab is available in current students and community maintenance.
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New Sales tab. |
The Sales tab is available in current students and community maintenance. This tab is only available to users with security access to the Synergetic finance database.
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New NZMOE tab. |
The NZMOE tab is available in current students. It is used to record data required by the New Zealand Ministry of Education (NZMOE). Also, see the Roll returns manual.
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New NZQA tab. |
The NZQA tab is available in current students.
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New NCEA tab. |
The NCEA tab is available in current students.
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NCEA results for prior years can be modified. |
The topic has been updated to outline when records on the Other Standards grid can be updated on the NCEA tab of Current Student Maintenance.
The Rprts Prntd (reports printed) field on the File Semester tab of Student File Semester Maintenance needs to be cleared for the prior semester, if reports have already been printed.
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Current Student Maintenance - NCEA tab Student File Semester Maintenance - File Semester tab in the Curriculum manual |
New export options for the Curriculum Council tab. New fields. |
Support has been added for exporting WACE student registrations and enrolments. You can now export using a year level range.
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Change to the way Peer Year is determined. |
The UseEntryDate configuration setting is used to determine which fields are used to set a past student's Peer Year, when transferring them from current students to past students.
You can now use the student's entry date.
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Transferring a current student using Student Maintenance Transferring a group of current students to past students UseEntryDate configuration setting in the System maintenance
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New option on the export CEO tab. |
Student File 11 has been added as an option.
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Updated export rules for the SES tab.
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Additional methods are available for identifying the parents or guardians of a student. There is additional error checking. A new topic has been written, providing information on exporting SES (socioeconomic) files. |
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New VELS tab. |
The VELS tab is available on the Import/Export Student Data window.
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New QSA RBS tab. |
The QSA RBS tab is available on the Import/Export Student Data window.
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Last modified: 30/05/2013 1:13:24 PM
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See Also Adding current student activity in bulk Transferring current students to past students Maintaining details of a student's course |
© 2013 Synergetic Management Systems. Published 15 October 2013.
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