Attendance and absence events

This section outlines the changes to the Attendance and absence events manual arising from changes made to Synergetic (version 59.15-v60.37).

Change	More information	See
Reactivated Delete All button and renamed it to UnSubmit.	The topic has been updated to include the new button.	Attendance window
[Now] suffix for the Today field on the Attendance window.	The Today [Now] field description has been updated, after the introduction of the [Now] suffix.	Attendance window
Tagged IDs in Absence Events Maintenance.	A Tagged IDs field has been added to the Set Absence Events Search Criteria window.	Displaying absence events using tag lists Searching for absence events
Override time available for slips.	Additional information has been provided when entering absence slips, particularly for the Period and Time fields. The Time field can be automatically populated depending on timetables and lookup table settings.	Recording absence slips
Absence slips search for overlapping absence events.	When submitting absence slips, Synergetic searches for overlapping absence events up to an hour after the start of the absence slip being entered. A note has been added to the topic just after step 14, including a representative screen capture of the dialog window displayed. For all absence types, Synergetic also searches for overlapping absence events with a similar priority. Information about this has been included in the Superseding unknown absence events topic for completeness.	Recording absence slips Superseding unknown absence events
Display teacher's possible absence reasons in the Details area of the Create Absence Event window.	When a teacher submits a nonattendance using the Attendance window, any additional information they entered is also displayed in the Details area of the Create Absence Event window. This information assists the Attendance Officer to: more easily view information use the button to use the teacher's feedback for the actual details. This information is available in the Timetable area of the Create Absence Event window. One topic was updated along with the Buttons section of the relevant topics.	Recording absence slips
Use 24 hour time format for all time fields when adding absence events.	An optional 24 hour time format can be used for all time fields on the Create Absence Event window. This allows for quicker data entry using the numeric keypad as the AM or PM does not need to be entered. Each of the time fields have been updated in the Fields section of the relevant topics.	Recording absence slips Recording late sign ins Recording a student signing in manually Recording a student signing out manually Recording a student's expected arrival Recording a student's expected departure Recording a student's expected departure and return Recording excursions
Modify the previous absence event from the Create Absence Event window.	A tip has been added at the end of the procedures, providing information about editing the previous absence event by double clicking on the Last Person in the Select Student area.	Recording absence slips Recording late sign ins Recording a student signing in manually Recording a student signing out manually Recording a student's expected arrival Recording a student's expected departure Recording a student's expected departure and return
Do not reset the absence type, reason and comment when submitting slips.	The topic has been updated as the fields in the Details area are not reset after submitting each student. This allows you to organise absence slips with similar details and enter them more quickly.	Recording absence slips
Allow batch delete of absence events in the grid.	At the end of the day there can be many Expected in/out absence events which did not occur as expected. For example, the students may have arrived at the usual time.	Deleting several absence events
Nonattendance records are linked to each day of multi-day absence events.	When students are marked as not attending on the Attendance window, each nonattendance record is linked to each day of the absence event. Should a multi-day absence event be modified later, Synergetic checks to ensure that days cannot be deleted when a nonattendance has already been marked. A new topic has been written to provide more information on the restriction.	Modifying all day absences Recording all day absences Individual student absence events Attendance window
Optional explosion of multi-day absence events into individual events.	Two topics have been updated to reflect the new configuration option that allows several all day absence events to be created for a multi-day absence. This allows greater control over managing multi-day absences that overlap curriculum days and public holidays.	Recording all day absences Modifying all day absences
New setting to disable the creation of unexplained absence events slips when submitting nonattendances for certain classes.	The topic has been updated in the Curriculum manual to include a new Create Absence Events flag. This allows you to disable the creation of absence events when marking nonattendances for certain classes. For example, when marking non-compulsory sporting events there is no need for an absence event to be created that requires follow up.	Timetable Maintenance - TimeTable Group tab in the Curriculum manual
Selectively enable attendance entry for different timetabled periods.	The topic in the Curriculum manual has been updated to include a new Attendance Entry flag. This provides the ability to selectively enable attendance entry on some timetabled periods of the day rather than all timetabled periods. This can be useful for organisations or campuses that mark attendances: first and last periods only at the beginning of the day. In the following example, period one is set for attendance marking in the junior school. Attendance entry for other junior school periods has been disabled.	Timetable Maintenance - Timetable Definition tab in the Curriculum manual
Unexplained absence events can be filtered for co-curricular activities and sick bay incidents.	Two new topics have been added to explain how to resolve unexplained absence events for either: co-curricular activities using Staff Schedule Maintenance medical incidents.	Resolving absence events explained by co-curricular activities Resolving absence events explained by medical incidents
Updated lookup tables and configuration settings.	Topics have been updated, linking to new and updated lookup tables and configuration settings that affect how Attendance and Absence Events functions operate. For more comprehensive information, see Maintaining attendance and absence events setup data in the System maintenance manual.	Attendance and absence codes for New Zealand schools Searching for attendance records Attendance window Recording class attendances - Teachers Recording class attendances - Attendance Officers Individual student absence events Recording absence slips Superseding unknown absence events
Attendance Crystal reports are available separately.	The topic has been updated to reflect that attendance reports are available from a new Attendance Crystal Reports Available menu option. They were included under the Student Crystal Reports Available menu option.	Key attendance reports
Three new 'how to' topics have been written.	Two topics have been written describing how to: correct a present student's attendance record when they were inadvertently marked absent reverse the earlier submission of attendance or nonattendance records create absence events for tagged students.	Correcting a present student's attendance Reversing a class attendance submission Creating absence events for tagged students
Updated Timetable Grid Legend window.	The description for the button has been updated to include details of each of the available fonts.	Searching for attendance records