System Maintenance

This section outlines the changes to the System maintenance manual arising from changes made to Synergetic (version 61.00-61.35).

Change	More information	See
Default Absence Type Code.	You can assign a default absence type code to an absence event type (mode) rather than it being left unexplained. For example, your organisation wants to implement a bus late sign in or exam leave sign out scanner.	luAbsenceEventType lookup table See Recording student movements using default absence type codes in the Attendance and absence events manual.
Show Second Screen with an unexplained absence type in red and beep the user.	Display unexplained absences in red and beep the user on the Second Screen, if no prior arrangement has been made for the student signing in or out automatically.	BeepWhenUnexplainedFlag configuration setting Unattended sign in and sign out in the Attendance and absence events manual.
New luSubSchool lookup table.	The luSubSchool lookup table is used mostly by multi-campus organisations that provide schooling for all year levels at each campus. For example, year levels can be grouped into a: junior school middle school senior school. The sub-school can then be used for searching for current and future students.	luSubSchool lookup table luYearLevel lookup table Searching for existing students in the Current students manual
Filter Year Level based on Campus.	Filter Year Level based on Campus when creating a new current student, on the Create New Student - School window.	luYearLevel lookup table Create New Student - School window in the Current students manual
New configuration settings required when creating new current or future student when the contact is the student.	This change applies when creating a new current or future student and the Contact is Student field is selected. By default a parent constituency is added on the Constits tab in Community Maintenance. A new ParentFlag configuration setting has been added to prevent the parent constituency being added. Also, the student is given the contact relationship of Self. The name of this relationship can be changed using the RelationDescription configuration setting.	ParentFlag configuration setting RelationDescription configuration setting Community Maintenance - Constits tab in the Community manual
Future students set up data.	New topics have been added to maintain future student setup data because the Activity tab is used from future students and recently from current students. Additional information is provided to set up data to help users create activities from current students, such as the SortOrder field (column).	Maintaining future students setup data luFutureActivity lookup table luFutureActivityStatus lookup table
Future students set up data.	The AutoAddCourse setting has been documented for future students, based on the corresponding setting used in current students.	Maintaining future students setup data FutureStudents:AutoAddCourse configuration setting
Add support for academic years that start in the middle of the year.	A new configuration setting is used by organisations that: Start their academic year in the middle of the year. For example, running from July 2014 to June 2015. Report student enrolments to the NZMOE in March and July. This ensures that the July roll return is using data from the correct file year. For example, the July 2014 roll return uses student enrolment data from the 2014-2015 academic year.	Maintaining external systems setup data MidYearStartSchoolYearFlag configuration setting
Updated setup data for agent commissions.	Information has been added about the luStudentCourseStatus lookup table, to explain what is required before agent commissions can be paid and course charges can be applied.	luStudentCourseStatus lookup table
Descriptions for existing lookup tables.	Two transport-related lookup tables have been described.	luTransport lookup table luTransportStops lookup table
New lookup table luStudentClassFocusArea.	New lookup table to define special areas of focus in a class.	luStudentClassFocusArea lookup table
New lookup table luDebtorInstalmentFrequency.	New lookup table to define debtor instalment frequencies.	luDebtorInstalmentFrequency lookup table
New lookup table luDocumentClassification.	New lookup table to define document types.	luDocumentClassification lookup table
New configuration setting AddressesUserFlags.	New configuration setting to define custom address flags for community members.	AddressesUserFlags configuration setting
New configuration setting CommunityUserFlags.	New configuration setting to define custom community flags for community members.	CommunityUserFlags configuration setting
New field in the General tab of Banking Configuration Maintenance.	New fields have been added in the General tab of Banking Configuration Maintenance to allow you to define your own Crystal Reports files for bank deposit lists and cheque stationary.	Banking Configuration Maintenance - General tab
New configuration options in the Purchase Orders sub-tab of the Business Units tab of Finance Configuration Maintenance.	New configuration options have been added in the Purchase Orders sub-tab of the Business Units tab of Finance Configuration Maintenance to: allow purchase order notifications to be emailed to suppliers configure the recipients and content of the emailed notifications.	Finance Configuration Maintenance - Business Units tab - Purchase Orders sub-tab
New Configuration File Maintenance settings for purchase order notifications.	New settings have been added in Configuration File Maintenance to store emailed purchase order notifications in the DocMan tab of Creditor Maintenance.	Maintaining purchase order notification email storage settings
New configuration setting BookedByUser.	A new BookedByUser configuration setting has been added to control whether new bookings select the current user by default.	BookedByUser configuration setting
New configuration setting UserForm.	You can now set user forms to appear as tabs in the Object Maintenance window.	UserForm configuration setting
New configuration setting AllowManualEdit.	A new AllowManualEdit configuration setting has been added to control whether or not users can edit the Latitude and Longitude coordinates of the following tabs of the Community Maintenance window: Home Address tab Company Address tab.	AllowManualEdit configuration setting
Separate select group security setting.	You now have more control over group security settings. Only users with the Select security permission in Group/User Security Maintenance are able to view tabs or modules and open them from the menu.	Group Security Maintenance - Groups View
New field in Bulk Generate Address DPIDs.	A new field Update Address Postcodes if Different allows you to automatically correct the postcodes in the database if they are different to those generated by the RAT.	Verifying the community database against the PAF
New group/user security setting.	A new security setting CommunityMaintenance \| FlipBreakSpouse has been added to the System module in Group/User Security Maintenance to control the ability to flip and break spouses. Users with the Delete permission at the time of upgrade are automatically given permission.	Flipping spouses in the Community maintenance manual.
Caption override removed from user forms.	Synergetic no longer overrides a user form caption of semester to the override term listed in Student File Semester Maintenance window. It is no longer necessary to use the ~ prefix to prevent a caption being overridden: the ~ prefix has been dropped from all captions.	User Form Designer
User forms can now call database functions.	You can now use database functions that return tables to create user forms, allowing you to pass additional information to the database.	Designing user forms
Scheduling user reports.	A new topic has been added detailing how to schedule User Reports to run automatically.	Scheduling user reports
Report Scheduling automatic last day of month.	Setting the schedule date to the 31st of the month now runs the report on the last day of each month, regardless of how many days in that month.	Scheduling user reports
New Report Scheduling interface.	The Report Scheduling window has been updated with a new layout.	Scheduling user reports
New user search forms.	You can now create a custom search form for each maintenance window.	Designing user search forms
Custom icons.	A new topic has been added detailing how to use custom icons to display important information at all times on maintenance screens.	Maintaining custom maintenance window icons