Field

Description

ID

Enter the debtor identifier or click to find the community member.

The identifier of the person or company is required for taxable allocations.

G/L Code

Enter the general ledger account code to allocate the receipt to.

For quick entry, enter the first few numbers in the code and the drop-down list automatically scrolls to that area. You can also right click on the field and select Find G/L Code....

G/L Sub-Allocation Code

Enter the general ledger sub allocation code to further allocate the receipt to, if required.

See Maintaining general ledger sub allocations in the General ledger manual.

Amount

Amount to be allocated to the general ledger account code.

This field is pre-populated with the amount of unallocated money from the amount entered on the Payment Details tab. See Debtor Cash Receipts Entry - Payment Detail tab.

Note: If you are allocating money in a foreign currency, the code for the currency is shown next to the Amount field.

Tax Code

Tax code used for the allocation.

Tip: If you select an Enrolment Deposit that has a tax code specified, this field is automatically populated.

Tax

Tax amount calculated for the receipt.

Description

Enter a description with the reason for the allocation, if required.

Enrolment Deposit

Specify where to allocate enrolment deposit payments.

This is an optional quick method of entering general ledger code and setting up for Enrolment Deposits Maintenance to add new enrolment deposit record. See Maintaining enrolment deposits.

Asset Type

Record the type of asset that was sold, if applicable.

Note: If you select a value in this field, Synergetic later prompts you to select an asset for sale.

Donation Fund

Specify the donation fund to allocate the payment of an unsolicited donation to the building fund.

This is an optional quick method of entering general ledger code and setting up for Development Maintenance to add new donation record. See Maintaining donors and prospects in the Development manual.

Entered

The amount to be paid.

Nett

Amount received after tax.

Launch the Find Name on Community window to search for the debtor.

Launch into General Ledger Maintenance. See Maintaining general ledger accounts in the General ledger manual.

Copy the details of the drawer from the Payment Detail tab.

Launch either the:

• Create New Enrolment Deposit window for an enrolment deposit allocation.
• Asset Search and Asset Sale windows for an asset allocation.
• Pledges for Donation Fund window to allocate money to a voluntary contribution.

Delete the allocation highlighted in the grid.

Launch the Edit window to edit the highlighted allocation.