Surname

Student's surname.

In New Zealand schools:

• This field should not contain brackets or multiple spaces before or after hyphens or apostrophes. This affects the roll return file sent to NZ MOE.
• The student's legal surname only must be entered in the Surname field.

Given

Student's given names.

In New Zealand schools:

• These fields should not contain brackets or multiple spaces before or after hyphens or apostrophes. This affects the roll return file sent to NZ MOE.
• Only the student's legal given names must be entered in the two Given fields.
• Ensure that the student's middle names are not included in the first Given field but are included in the second Given field.

Preferred

Student's preferred first name.

For example, a student named Robert might prefer to be called Rob.

Preferred Formal

Student's preferred first name for use on formal documents and occasions.

Initials

Student's initials.

Internal Name

Community member's name as used by the Synergetic database.

Override Internal Name

Select Override Internal Name to enter a different internal name.

Gender

Student's gender.

Gender is used for NZ MOE roll returns.

Date of Birth

Student's date of birth.

A student's date of birth is used for NZ MOE roll returns.

Age 1st Jan /

Age Current

Depending on the configuration setting, either the student's:

• current age for the current file year

  

• age as at 1st January for the current file year.

  

Age 1st Jan

The field is useful to quickly refer to a student's age. For example, when preparing a NZ MOE roll return the following dates are useful when resolving errors:

• Age at 1st January
• Age at the March roll return date = Age 1st Jan + 3 months
• Age at the July roll return date = Age 1st Jan + 7 months.

See Roll return errors and warnings in the Roll returns manual.

Configuration

You can configure which field is displayed at your organisation. See ShowCurrent configuration setting in the System maintenance manual.

Family Position

Student's position in their family. For example the oldest child's family position is 1.

Note: Synergetic treats all students, current or future, who share the same primary (SC1) contact as a family. Twins are sorted by their ID.

Nationality

Student's nationality.

Note: You can define the default Nationality in the system configuration.

The Country of Citizenship on the NZMOE tab is used for NZ MOE roll returns not the Nationality field. See Current Student Maintenance - NZMOE tab.

Nationality 2

Nationality of a citizen with dual nationality.

Religion

Student's religion.

Naturalis'n Date

Date that the student became a citizen of your country, if applicable.

Parish

Student's parish, if applicable. Required by CEO schools.

Country of Birth

Student's country of birth.

Note: To set the default value see the Default:CountryOfBirthCode configuration setting in the System maintenance manual.

Home Language

Native language spoken by the student, if different from the native language used in your organisation.

Note: Maintain the values in the luLanguage lookup table. See Maintaining lookup tables in the System maintenance manual.

Network Login

Student's network login for your organisation's network, if applicable.

Email

Student's email address at your organisation, if applicable.

Home Email

Student's home email address, if applicable.

Phone

Student's phone number for

• BH: business hours
• AH: after hours.

Mobile Phone

Student's mobile phone number.

Address

Student's address during term time.

Note: If both contacts have their Lives With flag selected, the address defaults to the SC1 contact's address. Where there is a joint custody arrangement, this field shows the address of the first listed contact who the Lives With flag is selected for.

Note: The Lives With flag is maintained on the Contacts tab. See Current Student Maintenance - Contacts tab in the Current students manual.

Launch the Community Maintenance window for the student. See Maintaining community members in the Community manual.

For example, you can launch into Community Maintenance then update address fields on the Home Address tab, when preparing NZ MOE roll returns. See Updating community member details for roll returns in the Roll returns manual.

Opens the Community Names window.

Override the way Synergetic displays community names, if required.

Note: This should be done sparingly in unusual circumstances. If you have to do this often, Contact Synergetic Management Systems support as you may have an incorrect setting.

For example, you can update the Main Name Primary field to address mail to Mr Adamski instead of the mail being addressed in the Synergetic format (Mr G Adamski).